The platform built to run your outdoor living business
Leads, estimates, proposals, jobs, scheduling, invoicing, and a client portal: in one place, built for paver and outdoor living pros.
Start here every morning
One screen for the whole business.
Active jobs, pipeline value, what got paid and what's overdue. Proposals waiting on a signature, tasks due this week, who has an appointment. Six months of trend behind every number.
Leads & pipeline
Every lead on one board, hot ones on top.
Website forms, phone calls, referrals and ad leads land in the same place, scored by value and source, and move through your stages by drag and drop.
- Automatic lead scoring so the $45K outdoor kitchen never waits behind a $2K repair
- Appointments and follow-ups on a calendar, with reminders
- Inbound webhook so your website and ad forms create leads directly
Estimates
Price it in the units you actually buy in.
Square feet of pavers, tons of base, pallets, bags, crew hours, equipment days. Your own price book, so a patio estimate takes minutes instead of an evening.
- Line items for materials, labor, equipment, subcontractors and permits
- Reusable templates for patios, walls, kitchens, pools and walkways
- Tax and discount handled per estimate, converted to a proposal in one click
Proposals & e-signature
A proposal they can sign from the truck.
Scope, photos, payment schedule, terms and a legally binding signature, on the homeowner's phone. You see the moment it is opened, and the moment it is signed.
- Photo strip from the site visit or a past job like theirs
- Deposit, materials and completion schedule laid out before they commit
- Viewed and signed notifications, plus a full activity trail per proposal
Crew scheduling
Two jobs never fight over the same crew.
A timeline of every job and milestone by crew, color coded, with conflicts caught as you drag. Week and day views for the morning huddle.
- Milestones per job: excavation, base, install, cleanup
- Crew assignments with start and end dates that roll when weather does
- Today marker and filters by crew, job or status
Laid field pavers on the north half, about 320 sqft. Cut in around both downspout drains. Border soldier course started.
Daily logs & punch lists
What happened on site, from the site.
The foreman logs weather, hours, crew size, materials used and photos from a phone at the end of the day. Punch list items get an owner and a due date.
- Issues flagged the day they happen, not when the client notices
- Photo record per job for warranty questions later
- Change orders with line items when the scope moves
Client portal
The "how's it going?" texts stop.
A private link where the homeowner sees progress, the current milestone, documents and invoices, under your name and logo.
- Milestone progress and the next date on the schedule
- Signed proposal and invoices with pay-online links
- Every portal visit shows up in your notifications
Invoicing & payments
Invoice from the job. Collect online.
Deposit, materials and completion invoices come straight from the proposal's schedule. Card and ACH through your own payment page, reminders when one goes past due.
- Partial payments, balances and paid dates tracked per invoice
- Automatic reminders on overdue invoices, with a log of what was sent
- Recurring invoices for maintenance contracts
Job costing & reporting
Profit per job, not just revenue.
Log labor, materials and equipment against each job and see what the patio actually made. Reports and a weighted pipeline forecast for the season ahead.
- Margin by job and by job type, so you know which work to chase
- Revenue trend, outstanding balances and aging at a glance
- Weighted forecast from the open pipeline
Two things need a call:
- ●James Park · INV-5136 for $15,560 is 7 days past due. A reminder went out Tuesday, no reply.
- ●Paul Ingram · the $34,000 proposal has been open 9 days. He asked about financing; nobody followed up.
Everything else is on schedule. Crew A finishes Whitfield Thursday.
AI assistant
Ask the business a question.
Plain English, answered from your own data. What's overdue, who needs a call, how this month compares, which crew is free Thursday.
- Answers cite the actual invoices, leads and jobs behind them
- Drafts the follow-up email or reminder for you
- Available on every page
Built for your trade, not generic contractors
Generic CRMs make you bend your workflow to fit their software. Hardscapers Pro is shaped around how paver and outdoor living businesses actually run, from estimating square footage to scheduling crews around the weather.
- Estimates and proposals tuned for hardscape line items
- Crew scheduling with conflict detection
- Job costing that shows real profit per project
- A branded client portal homeowners love
Run the next job on Hardscapers Pro
Full access for 14 days. Bring one job through from lead to paid and see the difference.
No credit card required